Show Management

This page is currently under construction but will eventually serve as a resource for Show Managers.

CLICK HERE for Show Management Manual. This is your main resource for running an MDA Schooling Show.

Show Management Positions:

Entry Secretary (2-3 Work Credits and 2 Free Ride Vouchers)

  • Receive and process entries
  • Utilize a prepared spreadsheet to organize your show (Excel or Google Docs)
  • Form classes, create a show schedule, and assign bridle numbers and ride times
  • Submit ride times for posting on the website
  • Make necessary arrangements to pick-up and return the Secretary Box of supplies you will need
  • Make necessary arrangements to pick-up and return the ribbons
  • Assemble rider packets
  • Assemble the clipboards for the Judge and Scribe
    • Pull the test sheets to be ridden and organize them according to the show schedule - this goes to the Scribe
    • Pull one of each test being ridden - this goes to the Judge
  • Communicate with the judge regarding the actual start time and any preferences she may have about scheduling ride times (ex: she may request extra time to speak to each rider)
  • Prepare score sheets and a scoreboard
  • Communicate with the Organizer
  • Ideally you should be present on the day of the show to run the Secretary Booth and handle any issues that may arise
  • Submit scores for posting on the website
  • Complete the required show paperwork

Click HERE for list of contents of MDA Show Tub (aka Secretary Box). Please contact Sue Peterson at suspet@verizon.net to get your tub.

How to Secretary a Show (Powerpoint)

 

 

Organizer (2-3 Work Credits and 2 Free Ride Vouchers)

  • Recruit volunteers and assign jobs (generally volunteers contact you)
  • Communicate with the Entry Secretary
  • Distribute Work Credits to volunteers, yourself, and the Entry Secretary
  • Make necessary arrangements to pick-up and return the arena chain, letters, tables and chairs (mileage is reimbursed if the arena is hauled more than 20 miles one way)
  • Provide lunch (you will be reimbursed)
  • Communicate with the Judge regarding food/snack/drink preferences
  • Be present on the day of the show to supervise and assist volunteers
  • Pay the Judge (the Treasurer will send you a check which is filled out ahead of time)
  • Set up the show arena and judge's trailer/pop-up tent the day before and take down after the show
  • Complete the required show paperwork

Please contact Jill Blackburn at philjill@juno.com to pick up arena supplies.

How to Organize a Show (Powerpoint)

 

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Page last Updated: 31-May-13